May, 2009
April 6, 2009The Moran City Council met in regular session on Monday, April 6, 2009. Mayor Phillip Merkel called the meeting to order at 7:00 PM. Elected Officials Present: Phillip L. Merkel, Mayor; Michael Holman, James Mueller, Warren Johnson, Jerry Jackman, and James Cole, Councilmembers City Staff Present: Bret Heim, City Attorney; Shane Smith, Police Chief; Lori Evans, City Clerk; and Michael Stodgell, City Superintendent Visitors Present: Donna Culver and Shawn Turner. Debbie Tynon, Kathy Ward, Patti Miklos-Boyd, and Connie McWhirter arrived later in the meeting. CONSENT AGENDAThe Council reviewed the April 2009 consent agenda consisting of: March 2009 regular Council meeting minutes, March pay ordinance totaling $77,807.12, and corporate resolution for purchase of a $30,000.00 certificate of deposit (CD) to replace a CD maturing April 21, 2009. Councilmember Holman moved the payment to Teide Construction be reduced by 5% from $21,891.38 to $20,769.81 to reflect the actual percentage of the electric project that is complete. Jackman seconded the motion, motion passed with all approving. Councilmember Cole moved the consent agenda be approved with the pay ordinance revised total of $76,712.55. Johnson seconded the motion, motion passed with all approving.VISITORSDonna Culver spoke to the Council and offered the services of the Red Cross should a need arise as during the March ice storm. Ms. Culver said the Red Cross has an agreement with USD 256 to use the school as a shelter and the American Legion to prepare meals, but neither building has a generator. The Council thanked Mrs. Culver for the information she provided and said they would discuss using the Red Cross services should the need arise again.OLD BUSINESSMarmaton Village Sewer – Councilmember Cole reviewed the sewer problems at the Village and asked Shawn Turner if he would recommend eliminating the inflow problems or transport and treat the problem. Shawn said a major line replacement project would only improve inflow and infiltration problems by 25%. Shawn suggested the City might consider installing a lift station and a 6” pressure line to transport the flow 3 blocks to the main on Church Street which should alleviate the flow problems currently experienced. Shawn estimated the lift station would cost $70,000.00 to $75,000.00 and 900 feet of 6” PVC line would be approximately $20.00 per foot with total costs estimated at $125,000.00. He noted the City would need the State’s approval to install a new line but no approval to replace a line. The Council discussed various funding options and asked Shawn to prepare a cost estimate for his suggested plans. Clerk Evans was asked to contact Southeast Kansas Regional Planning Commission to see if they could offer any services in conducting an income survey to help the City qualify for various grants.VISITORS (cont)Debbie Tynon and Kathy Ward asked the Council to support the Moran Community Improvement Committee’s application for Moran to become a Pride Community and asked the Council to pass a resolution stating the City’s approval. The Council noted the topic was scheduled to be discussed under New Business but agreed to consider the request without delay. Councilmember Cole moved to approve the Mayor sign Resolution 2009-01 titled “KANSAS PRIDE PROGRAM ENTRY GOVERNMENT RESOLUTION YEAR: 2009”. Johnson seconded the motion, motion passed with all approving.Connie McWhirter informed the Council that she and Patti Miklos-Boyd were present to see if the Council would approve their nominee to the Library Board. The Council agreed to address the topic with Mayor Merkel appointing Barbara Sombart to serve on the Library Board. Councilmember Cole moved to approve the Mayor’s appointment and Holman seconded the motion. Motion passed with all approving. OLD BUSINESS (cont)Water and Electric Project Updates – Nothing new to report.Final KDHE Loan Closing – The Council discussed processing the final paperwork on the loan with Councilmember Cole moving the Mayor sign the Completion of Construction. Holman seconded the motion, motion passed with all approving. City of Nevada/Breit’s Construction’s - The Council discussed an outstanding invoice owed by Breit Construction to the City of Nevada. The Clerk was instructed to send a certified letter to Breit Construction with notice that the invoice would be sent to their bonding agent for payment, unless Breit’s provided a paid receipt for the past due invoice by April 30th. Moran Community Improvement Committee (THRIVE) – Topic addressed earlier in the meeting. Spring Clean-Up – The Council agreed to hold a city wide clean-up on June 9th and use the services of Dual County. A two yard roll off dumpster will be set at the park June 5th through the 15th for community use. Emergency Operations Plan for City Hall – Council agreed to wait for County guidelines. No further action taken. Moran Public Library Shelving – No action taken. NEW BUSINESSAppointment to Library Board – Topic addressed earlier in the meeting.Lagoon System – No action taken. Moran Grain Property Hazards – Chief Smith informed the Council that a citation had been issued to the property owner for the April court date as there were still Code violations that need to be addressed. PRIDE Community Application and Resolution – Topic was addressed earlier in the meeting. Summer Help for City Crew – The Council agreed to advertise for temporary summer help. Applications will be reviewed at the May meeting. Recouping Setoff Collection Fees – The Council asked attorney Heim to prepare an ordinance to recoup Setoff Fees for the May meeting. KS Department of Commerce and Housing Request for CDBG Grant Proposals – The Council agree to submit a list of needs for the City that consists of a new library, new storm shelter, combination library and storm shelter, and sidewalk replacement for downtown. No other action taken. Digital Recording of Council Meetings – Topic tabled until May meeting. Review Water Conservation Plan –The Council reviewed the current plan and made no changes. DEPARTMENTAL REPORTSFire Chief – Chief Merkel reported quite a few rural fire responses. He also noted the fire department has volunteered to test the generator monthly to ensure it operates correctly.Police Chief – Chief Smith reported the car video system needs repair as the camera does not work properly and he will check on repair costs. He also noted he would begin issuing citations for dog tag violations May 1, 2009.
Superintendent – Superintendent Stodgell submitted the City crew’s activity report for the month of March 2009: Stodgell asked for Council approval to have a tree removal service remove a tree in the primary service line in the 200 block of South Cedar and to remove a dead tree at Troxel Park. Councilmember Cole moved to approve the request, Holman seconded the motion, motion passed with all approving. City Clerk – Clerk Evans reported income for the month of March 2009 as follows:
Clerk Evans discussed future computer and software needs for the clerk’s office, no action was taken. Councilmember Cole suggested the City purchase a 3” tree to replace the tree damaged by the ice storm. The Council agreed the tree should be replaced. There being no further business to come before the Council, Councilmember Mueller moved the meeting adjourn at 10:36 PM. Jackman seconded the motion, motion passed with unanimous approval.
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May, 2009
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