June , 2009
May 4, 2009The Moran City Council met in regular session on Monday, May 4, 2009. Mayor Phillip Merkel called the meeting to order at 7:00 PM. Elected Officials Present: Phillip L. Merkel, Mayor; Mike Holman, Jerry Jackman, James Mueller, Warren Johnson, and James Cole, Councilmembers City Staff Present: Bret Heim, City Attorney; Shane Smith, Police Chief; Lori Evans, City Clerk; Lynn Heskett, Assistant City Clerk; and Mike Stodgell, City Superintendent Visitors Present: Barbara Sombart, Scott Houk, Steve Crume, and Phil Jarred. CONSENT AGENDACouncilmember Johnson moved to approve the May 2009 consent agenda consisting of: April 2009 regular Council meeting minutes, May 2009 pay ordinance for April payables totaling $72,805.37, and corporate resolution for purchase of a $30,000.00 certificate of deposit (CD) to replace a CD maturing May 21, 2009. Cole seconded the motion, motion passed with all approving.2008 AUDIT REPORTMr. Jarred discussed the audit and noted the final payment to Breit Construction was charged against the 2008 budget as the liability was incurred in 2008. He also noted electric revenues were up, but in turn electric expenditures were up comparably. He also noted water expenditures were down, most likely due to the amount of rain received throughout the year. Mr. Jarred presented the management letter and noted the audit cited no budget violations. Mr. Jarred did suggest the City treasurer review the bank records monthly and sign and date the records acknowledging she reviewed the records.VISITORSScott Houk requested the City rock the alley adjacent to his mother in law’s property at 122 E. Oak. Mr. Houk said they were building a new garage and would like to access the garage using the alley. Steve Crume restated his request for rock in the alley to the west of his property. The Council advised Mr. Houk and Mr. Crume that the City does not rock alleys that are not already established and would not be able to honor their request. Mr. Houk then asked the Council if the City` would consider putting up signs honoring local students who achieve honors for school activities. The Council agreed to look into his suggestion. The Council discussed the County’s policy for using rock provided by the County and asked Attorney Heim to speak with Bill King, Public Works Director, to confirm County policy.OLD BUSINESSMarmaton Village Sewer – Mrs. Sombart told the Council that she was present to discuss the problems the village residents have had with their sewers with the recent heavy rains. Superintendent Stodgell said that infiltration was causing the problem as some of the older manholes and lines were cracked allowing rainwater to seep into the sewer system. The Council asked whether check valves would help solve the problem. Discussion followed with Councilmember Johnson moving to install a check valve on each of the three sewer lines. Cole seconded the motion, motion passed with all approving. Stodgell said he would conduct smoke testing when the weather dries up and will document the condition of the manholes.Engineering Estimate from Shawn Turner – The Council reviewed the $152,000.00 project estimate provided by Shawn Turner. Clerk Evans informed the Council that the Southeast Kansas Regional Planning Commission no longer conducts door to door income surveys but will tabulate the survey results and help the City complete the Community Development Block Grant application. Councilmember Mueller moved the City conduct the income survey using the SEKRPC services, Holman seconded the motion. Councilmember Holman moved each respondent returning the survey should receive a $5.00 credit on their utility bill. Jackman seconded the motion, motion passed with all approving. Water and Electric Project Updates – Nothing to report. Letter to Breit’s RE: City of Nevada – The Council acknowledged Breit Construction’s receipt of payment to the City of Nevada. Ordinance 1098 – Collection of Set Off Fees – Councilmember Mueller moved to approve passage of Ordinance 1098 titled AN ORDINANCE ESTABLISHING FEES FOR COLLECTION OF DELINQUENT ACCOUNTS. Cole seconded the motion, motion passed with all approving. Moran Public Library Remodeling/Proposed Budget – The Council reviewed the proposed library budget with Councilmember Cole moving to approve the requested City support of $3,500.00 for the year. Mueller seconded the motion, motion passed with all approving. Remodeling request was tabled until a later date. Application for Seasonal Employees – The Council reviewed the applications received with Councilmember Mueller moving the Council meet in executive session for ten minutes to discuss non-elected personnel matters. Johnson seconded the motion, motion passed with all approving. The Council moved to executive session at 9:07 PM. The Council returned to open meeting at 9:16 PM with Mueller moving the City hire two seasonal employees with Su-perintendent Stodgell choosing the applicants. The employment period will start at May 15th and end September 3, 2009. Cole seconded the motion, motion passed with all approving. Stodgell selected Joshua Kale and Mikael Hatfield from the possible applicants, employment will be subject to pre-employment drug testing. Digital Recording of Council Meetings – Topic was discussed and Attorney Heim advised the electronic records must be preserved per State and insurance regulations. Topic was tabled until the June meeting. Emergency Operations Plan for City Hall – Topic tabled until the City receives sample policy from Allen County. NEW BUSINESSOath of Office for Mayor and Council – Mayor Merkel, Councilmember Mueller, and Councilmember Johnson took the Oath of Office and resumed their seats.
Mayoral Appointments – Mayor Merkel made the following appointments: Councilmember Mueller moved to approve Mayor Merkel’s appointments. Holman seconded the motion, motion passed with all approving. Election of President of the Council – Councilmember Cole moved Warren Johnson continue as President of the Council. Mueller seconded the motion, motion passed with all approving. City Insurance Policy – The Council tabled the topic until June 1st meeting. Councilmember Johnson discussed an e-mail he received from Kathy Ward inquiring about business and building incentives. Discussion followed but no action was taken. DEPARTMENTAL REPORTSFire Chief – Chief Merkel said he had nothing to report.Police Chief – Chief Smith informed the Council that he would be participating in the Click it or Ticket program May 18th to June 1st. Smith also reported some repairs had been made to the Moran Grain elevator but issues still need repaired. The case will come before the Court again on May 13th. Smith said he had delayed sending mow notices due to the wet weather but plans to send notices the week of the 11th if the weather allows. He also noted he was planning to walk with the City crew when meters are read later in the month to check for unregistered dogs.
Superintendent – Superintendent Stodgell submitted the following activity report for the month of April 2009: Stodgell requested permission to purchase a new back stop pad for the main ball field. Costs would be shared between the City, Ball Association, and USD 256. Stodgell also requested permission for Craig Miller to carry over 36 hrs vacation for 30 days. Councilmember Mueller moved to approve the request, Jackman seconded the motion, motion passed with all approving. City Clerk – Clerk Evans reported income for the month of April 2009 as follows:
Clerk Evans submitted a doctor’s note releasing Adam Cole to return to work with restricted light duty. The Council discussed the situation and determined the City did not have any work that would fall under the restrictions. There being no further business to come before the Council, Councilmember Mueller moved the meeting adjourn at 10:40 PM. Jackman seconded the motion, motion passed with unanimous approval.
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
June , 2009
|