November, 2008
October 6, 2008The Moran City Council met in regular session on Monday, October 6, 2008. Mayor Phillip Merkel called the meeting to order at 7:00 PM. Elected Officials Present: Phillip L. Merkel, Mayor; Mike Holman, Jerry Jackman, James Mueller, Warren Johnson, and James Cole, Councilmembers City Staff Present: Bret Heim, City Attorney; Shane Smith, Police Chief; Lori Evans, City Clerk; and Mike Stodgell, City Superintendent Visitors Present: Bessie Mathews, Nancy Meyers, Mike Ginn, and Kevin Davis. Connie McWhirter arrived after the meeting began. CONSENT AGENDAClerk Evans requested Council approval to add payment of $61.12 to Appletime on the pay ordinance as the invoice would be due before the next meeting. The Council discussed various invoices listed on the pay ordinance. Councilmember Mueller moved to approve the October 2008 consent agenda consisting of: September 2008 regular and special Council meeting minutes and September pay ordinance totaling $89,496.03 which includes the check to Appletime. Holman seconded the motion, motion passed with all approving.VISITORSBessie Mathews asked the Council when the street in front of her home would be repaired as it is full of pot holes after the water project. Bessie also voiced a complaint that the ditches were holding water and are too steep to mow. The Council reviewed her concerns relating to the water project and issues with dust when Randolph is chip and sealed. Methods of dust control and imposing speed limiting in the area were considered. No action was taken.Mike Ginn spoke with the Council about trash left in his yard and the streets after the street dance sponsored by Playmor on Moran Day. Mr. Ginn said he had to pick up beer cans, cups, and whiskey bottle that were in his yard the morning after the dance. He also noted a problem with parking during the dance. The Council discussed other reported complaints, no action was taken. OLD BUSINESSParking Issues at USD 256 – Kevin Davis informed the Council that his family is unable to back a trailer and other vehicles out of his drive due to vehicles parked in front of the Superintendent’s office during the day. The Council, Superintendent Meyers, and Mr. Davis discussed parking issues and various solutions to the problem. Ultimately the Council agreed to install “No Parking Between 8:00 AM and 3:00 PM” signs from the east side of the handicapped parking space in front of the Superintendents office east to the alley. Superintendent Stodgell estimated it would take 10 to 14 days to receive the signs and paint the parking blocks.Water Project Update – Superintendent Stodgell said the water project was more or less complete except Breit Construction needs to complete the fence at the water tower. Pay Request – Councilmember Mueller moved to approve paying Breit Construction’s pay request of $27,774.00. Cole seconded the motion, motion passed with all approving. Change Order No. 2 - Councilmember Mueller moved to approve Change Order No. 2, Cole seconded the motion, motion passed with all approving. Change Order to Retain Funds for Street Restoration – No new information was available, topic was tabled. Library Remodel Project – Connie McWhirter presented her plans for remodeling the library utility room. The Council discussed building materials and designs and asked Connie to contact Diebolt Lumber to get a bid for cabinetry. Topic was tabled until the November meeting. NEW BUSINESSRed Flag Rule-Identity Theft Prevention Program – The Council reviewed the proposed Identity Theft Prevention Program and made suggestions that the Clerk’s office purchase a shredder to dispose of information and that employees not provide personal utility bill information over the phone. Customer may request a duplicate bill or other information in person or by phone but they must pick it up personally or the information will be mailed to their last known address. Councilmember Mueller moved to adopt the Program as written with Clerk Evans appointed to the Contact Position. Johnson seconded the motion, motion passed with all approving.City Hall Maintenance – The Council requested the Clerk contact Laco Guttering to see if they could make repairs or replace the wood canopy at entrance to City Hall. Utility Connect Fees – Councilmember Mueller moved to waive connection fees for Ken and Stacey Kale as they have been paying the utility bill for Keith Hobart’s estate. Holman seconded the motion, motion passed with all approving. Moran Day Dance – The Council reviewed numerous complaints reported regarding activities, noise, and trash relating to the dance. The Council asked that this topic be added to the August 2009 agenda for review before the next Moran Day’s celebration. Annual Holiday Party – The Council agreed to host the annual holiday party for Council, employees, and volunteer firemen and their families. The Clerks office was asked to contact Mrs. Stewart at the school and schedule the party for November 5th or 12th. DEPARTMENTAL REPORTSFire Chief – Chief Merkel requested approval to purchase two Motorola radios for departmental use. Merkel estimated the radio costs to be $500.00 to $600.00 each. Councilmember Mueller moved to approve the request, Johnson seconded the motion. Motion passed with all approving.Police Chief – Chief Smith reviewed the Moran Day activities with the Council. He also asked the Clerk’s office to send Halloween letters to the local business reminding them to secure items left out of doors from possible damage. Chief Smith requested approval to order a new winter service uniform. Councilmember Mueller moved to approve the purchase of two new service uniforms. Cole seconded the motion, motion passed with all approving.
Superintendent – Superintendent Stodgell submitted the following activity report for the month of September 2008:
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November, 2008
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